Job Description

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Position: Special Education Administrative Assistant

Department Campus: Special Education/District

Reports to: Assistant Director of Special Education and Director of Special Education

Job Type: Full Time

Position Qualifications:

Equivalent to four years of high school resulting in diploma or GED, or equivalent combination of education and experience.

Job Goal: to provide clerical and fiscal administrative assistance to the Office of Special Education in the administration of federal and state programs.

Duties and Responsibilities:

• Perform a wide variety of highly skilled clerical work including the personal performance or supervision of typing, checking and recording information, compiling information for, and preparing reports and maintaining filing systems.
• Creates and maintains various databases and spreadsheets on the computer systems, i.e. Student Information Systems.
• Serve as receptionist; answers telephones; gives information to the public and/or directs calls to proper departments/staff.
• Reviews documents for accuracy, completion and conformance to established procedures.
• Composes either independently or from oral instructions, letters requesting or giving information or letters dealing with various school district activities.
• Contacts other agencies, districts, schools and district employees to discuss departmental procedures and to give authoritative information on records maintained.
• Maintains confidentiality concerning student data and records.
• Obtain parental consent to access public insurance and TPL from each Medicaid eligible student who is receiving related services
• Provide assistance by requesting or sending records as needed for Special Education students
• Send and Receive records/ adds and drops throughout the year
• Schedule, setup, and attend required meetings pertaining to Special Services staff meetings and any other assigned by the Director of Special Services
• Schedule, setup, and attend required meetings pertaining to Special Services staff meetings and any other assigned by the Director of Special Services or Assistant Director of Special Education
• Other duties as assigned

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